Volunteer for a 2019 SWAPLA Conference Committee!

SWAPLA invites you to join us at our 2019 Annual Conference, “Oh, What a Beautiful Mornin’: Honoring the Past and Shaping the Future, One Day at a Time,” from Thursday, April 4, 2019 to Saturday, April 6, 2019 in Oklahoma City, Oklahoma.

We are calling for volunteers to make sure the conference goes well. If you are interested in volunteering on any or several of the planning committees listed below, please email Ana Alvarez at ana.alvarez@utsa.edu.

Committees’ chairs and descriptions are the following.

Communications – Matthew Kerns

  • Develop and manage communications flow to Pre-Law Advisors and Law School Representatives
  • Develop and implement social media strategy before and during the conference
  • Develop, implement, and manage conference app
  • Promote activities during the conference and announce updates when necessary
  • Implement conference communications strategy for website, twitter, email, and mailings
  • Other activities as needed.

Registration – Sandy Self and Michelle Payne

  • Set-up conference registration system using online software
  • Maintain conference registration
  • Track and develop reports on conference registrants for reporting to conference chair, program chair, and various APLA representatives
  • Produce nametags
  • Manage registration table during conference
  • Other activities as needed

Logistics – Lori DeKalb

  • Source vendors and coordinate transportation needs throughout the conference
  • Collaborate with local CVB to provide resources and information about local/evening options to conference attendees
  • Manage space assignments at all conference sites
  • Coordinate and manage audio/visual orders at all conference sites
  • Coordinate and manage food and beverage orders
  • Organize bus captain volunteers to manage buses when traveling from hotel to law schools/return
  • Other activities as needed

Programming – Hong Tran Escobar

  • Compile and edit information for print program
  • Compile and input program information and presentations
  • Oversee publication of print program
  • Other activities as needed

Sponsorship/Vendors – Michelle Payne and Ana Alvarez

  • Develop and implement fundraising plan to secure financial sponsorships
  • Develop and implement a swag plan to secure and distribute giveaway donations
  • Obtain graphics, images, and any descriptions necessary for use in online and print materials
  • Other activities as needed

Budget – Barbara Kirby

  • Create and maintain conference budget
  • Other activities as needed

Please check our SWAPLA website at https://swapla.org/events/conference/ for subsidies opportunities, registration deadlines, and other conference information. We look forward to seeing you in April!